At Oklahoma MMJ Card Doctor, your privacy and the security of your medical information are our top priorities. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website, schedule an appointment, or obtain your Oklahoma medical marijuana card certification through our services.
We strictly comply with the Health Insurance Portability and Accountability Act (HIPAA) and the requirements of the Oklahoma Medical Marijuana Authority (OMMA).
1. Information We Collect
When you use our services or website, we may collect the following information:
- Personal Information: Name, date of birth, phone number, email address, and residential address.
- Government Identification: Oklahoma driver’s license, state ID, or proof of residency for OMMA verification.
- Medical Information: Health history, physician notes, diagnoses, prescriptions, and details related to qualifying conditions.
- Payment Information: Billing address, credit/debit card information (processed securely by third-party payment processors — we do not store complete payment details).
- Technical Information: IP address, device type, browser information, and website usage data.
2. How We Use Your Information
Your information is used to:
- Provide medical marijuana evaluations and certifications.
- Submit your physician recommendation to the Oklahoma Medical Marijuana Authority (OMMA).
- Communicate with you regarding appointments, reminders, and updates.
- Process payments securely.
- Improve our website, services, and patient experience.
- Comply with HIPAA and Oklahoma medical record-keeping requirements.
3. HIPAA Compliance
As a healthcare provider, Oklahoma MMJ Card Doctor fully complies with HIPAA to protect your Protected Health Information (PHI):
- All PHI is encrypted and stored in secure, HIPAA-compliant systems.
- PHI is only disclosed with your consent or as required by law.
- Access to PHI is limited to authorized medical professionals.
- Patients may request copies of their medical records, request corrections, or place restrictions on disclosures.
4. How We Share Your Information
We only share your information when necessary:
- With Your Consent: To certify you through the Oklahoma MMJ program or assist with dispensary access.
- With State Authorities: As required by OMMA for compliance and verification.
- With Service Providers: Telehealth platforms, secure EHR systems, and payment processors bound by confidentiality.
- For Legal Obligations: To comply with subpoenas, court orders, or regulatory requirements.
- For Safety & Security: To detect, prevent, or address fraud, misuse, or threats to public safety.
5. Data Security
We protect your information by:
- Encrypting all sensitive data during transmission and storage.
- Using SSL-secured connections for website traffic.
- Storing PHI in HIPAA-compliant electronic health record (EHR) systems.
- Restricting staff access to patient data.
- Conducting regular audits and monitoring for unauthorized access.
6. Your Rights as an Oklahoma MMJ Patient]
You have the right to:
- Request and obtain copies of your medical records.
- Request corrections to your PHI if inaccurate.
- Restrict certain disclosures of your PHI.
- Revoke consent for specific data uses, where permitted by law.
- Receive an accounting of disclosures made about your PHI.
7. Cookies & Website Tracking
- Our website may use cookies to improve functionality and enhance user experience.
- Analytics tools may collect non-identifiable data such as IP addresses, device details, and browsing behavior.
- You may disable cookies in your browser settings, but some features may not work correctly.
8. Third-Party Links
Our website may include links to external websites. We are not responsible for the content, privacy practices, or security of third-party sites.
9. Data Retention
- Medical records are retained for the minimum period required under Oklahoma law (7 years).
- After the retention period, records are securely destroyed or deleted.
10. Updates to This Privacy Policy
We may revise this Privacy Policy to reflect changes in laws, regulations, or business practices.
11. Contact Us
If you have any questions regarding this Privacy Policy, please contact us at:
Email Address: contact@oklahomammjcarddoctor.com